When drafting a request letter for permission to use a venue for sports, it's essential to maintain clarity, politeness, and provide all necessary details. Start with a respectful salutation, clearly state the purpose of the letter, including the sport, date, time, and the number of participants. Express willingness to cover expenses and take responsibility for any damages. Close the letter with gratitude and your contact details.
Sample Request Letter for Permission to Use a Venue for Sports
To,
__________(Name of the official)
__________(Name of the Venue/ Sports Complex)
__________(Address)
Date: __/__/____(Date)
From,
__________(Your Name)
__________(Address)
Subject: Permission to use the venue
Respected Sir/ Madam,
With due respect, my name is __________(Name) and I am from __________(Your Address/ City). I am writing this letter to request for access of the __________(Name/ Location of the venue) on __________(Date) for __________(Mention sport). The timings for the event is from _______(Time) to _______(Time), for __________(Mention Number of people) number of people.
Hence, I request the authority to permit _______ (details of organizer) to use the __________(Location/ Venue) for above mentioned date. I am ready to pay the booking amount and other expenses and I promise you that, no harm or damage will be done by any means.
Yours Sincerely/ Faithfully,
__________(Your Name)
__________(Contact Details)
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Sandeep Bhandari