When writing a letter requesting payment in installments, clarity and politeness are essential. Begin with a respectful greeting and clearly state the reason for the request, including the outstanding amount and proposed installment plan. Express your intention to settle the debt and maintain a positive relationship. Conclude the letter with a polite closing and your signature.
Sample Letter for Installment Payment Proposal
To,
__________
__________
__________ (Receiver’s Details)
Date: __/__/____ (Date)
From,
__________
__________
__________ (Sender’s Details)
Subject: Request for payment in installment
Respected Sir/Madam,
Courteously, my name is __________ (Your Name). I am writing this letter for the outstanding amount of __________ (Mention amount), which is to be paid on __________ (Date).
Due to __________ (Mention reason- Financial problem/ Personal reason/ any other reason), I request you to kindly allow to make the remaining payment in installments i.e __________ (Amount) every __________ (Month/ Week) in order to clear off the debt.
I am contacting you in good faith and my utmost intention is to pay off this debt at the earliest. I hope that we both reach an agreement as we have good previous transaction history and accept this proposal.
Yours Sincerely/Faithfully,
__________ (Signature)
__________ (Name)
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Sandeep Bhandari