When drafting a request letter for an original receipt, it's important to maintain clarity and politeness throughout the letter. Start with a respectful salutation and provide specific details such as the order ID, payment amount, and transaction ID. Clearly state the purpose for needing the original receipt and politely request its issuance. Offer contact information for further communication and express gratitude. Avoid vague language or omitting necessary details, as these can hinder effective communication.
Sample Letter for Official Receipt of Payment
From,
_________ (Name),
_________ (Contact details),
Date: __/__/_____ (date)
To,
The Manager,
_________ (Name of the company),
_________ (Address of the company)
Sir/Madam,
This letter is in reference to the order having order ID _______ (ID) placed on date __/__/_____ (date). I would like to bring to your kind notice that the order has been successfully received/delivered to the address mentioned in the invoice. I have made the payment of ______ (amount) having transaction ID ______ (mention number) but I have not received the original receipt for the same.
I write this letter to formally request you provide me with the original receipt of the order ID mentioned above. I will be needing this original receipt for _____________ (records/warranty/official purpose/mention purpose). Kindly, issue me with the original receipt under the name of _________ (name) as soon as possible.
If you wish to contact me regarding this matter, you can always feel free to contact me at ______ (contact details).
Yours Truly,
___________ (Signature),
___________ (Name),
___________ (Contact details)
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Sandeep Bhandari