When writing a request letter for office equipment, it's essential to be clear and polite. Start with a respectful greeting, introduce yourself, and state your request concisely. Provide a clear list of the required equipment and quantities. Highlight the impact of the equipment's non-availability on work procedures and quality. Close the letter with gratitude and your contact information.
Sample Letter to Request Office Equipment
To,
The Purchase Manager,
__________ (Company Name),
__________ (Address)
Date: __/__/____ (Date)
Subject: Requesting purchase of equipment
Respected Sir/ Madam,
Most humbly, my name is ______ (Name) and I am working in _____ (Department) as _______ (Designation) for last _________ (Duration – Months/ Years). My employee ID is _______ (Employee ID).
I am writing this letter on behalf of ________ (Department) department and I am writing this letter in order to request you for ordering equipment mentioned below.
| S No. | Equipment name | Quantity |
| 1 | ||
| 2 |
The non-availability of mentioned items is affecting the work procedure and quality. Therefore, I request you to kindly order the required items at the earliest.
Thanking You,
_________ (Signature),
_________ (Name),
_________ (Contact Number)
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Sandeep Bhandari