Request Letter for Night Shift Allowance – Sample Letter to HR for Night Shift AllowanceRequest Letter for Night Shift Allowance – Sample Letter to HR for Night Shift Allowance
When composing a request letter for a night shift allowance, clarity and politeness are paramount. Clearly state your name, department, and employee ID. Specify the details of the night shifts worked, including dates and timings. Attach any necessary documents for verification and provide contact information for further communication.

Table of Contents:

Sample Letter to HR for Night Shift Allowance

To,
The HR Manager,
__________ (Name of the Company)
__________ (Address of the Company)

Date: __/__/____ (Date)

Subject: Request for night shift allowance

Respected Sir/ Madam,

I ________ (name) working in _________ (department) of your reputed company having employee ID ______ (mention your employee ID number) and I am writing this letter in reference to the night shift allowance.

Respected, I have worked overtime on the night shift for ______ (number of days) days in the past month. In this regard, I write this to request you for providing me with the night shift allowance for the period mentioned below:

Date: __/__/____ (date) to __/__/____ (date)
Timing: __:__ (time) till __:__ (time)

I shall be highly obliged if you could kindly proceed with the night shift allowance in my name. Please find a copy of my ____________ (job ID card/ Identity proof/ any other required document) annexed along with this letter for your quick response. If any query arises, you may contact me at ______ (mention contact number).

Yours Truly,
________ (Signature),
________ (Name),
________ (Contact Number)

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FAQs

  1. What documents should I attach with my request for a night shift allowance?
    • It's advisable to attach documents such as your job ID card or any other identity proof to support your request for verification purposes.
  2. How should I specify the duration of the night shifts worked in the letter?
    • Clearly mention the start and end dates of the period during which you worked night shifts, along with the timings.
  3. Is it necessary to include my employee ID in the letter?
    • Yes, including your employee ID helps HR identify you in the company records and process your request efficiently.
  4. When can I expect a response to my request for a night shift allowance?
    • The response time may vary depending on the company's internal processes. However, you can follow up with HR if you haven't received a response within a reasonable timeframe.
  5. What should I do if I have any questions about my request?
    • If you have any queries regarding your request or the process, you may contact HR using the provided contact number for clarification.

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