When drafting a request letter for a mobilization advance, it's crucial to maintain a respectful and professional tone. Clearly state the purpose of the letter, including project details and the purchase order number. Request the advance payment for mobilization according to the terms of the agreement, and express gratitude for their consideration. Ensure clarity and politeness throughout the letter, avoiding any ambiguity or unnecessary details.

Table of Contents:

Sample Request Letter for mobilization advance

____________ (Receiver’s Name)
____________ (Company Address)
____________ (Company Address)

Date: __/__/____ (Date)

Subject: Request for mobilization advance

Respected Sir/ Madam,

With reference to your order for _____________ (project detail) vide PO ________ (Purchase order number), please note as per our commitment we have started the planning work for the project after getting LPO.

As per the terms of payment, it is requested to kindly arrange to release _____________ (money in percentage/ amount) as an advance payment for the mobilization of the team.

Please do the needful for getting the payment released as soon as possible.

Thanking you in advance.
Yours Truly,
_____________ (name),
_____________ (contact details)

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  • What should be included in the subject line of the letter?
    • The subject line should clearly indicate the purpose of the letter, such as "Request for Mobilization Advance."
  • How should I address the recipient in the letter?
    • You can use "Respected Sir/ Madam" or "Dear Sir/ Madam" to address the recipient in a formal and respectful manner.
  • Why is it important to mention the project details and purchase order number in the letter?
    • Including project details and the purchase order number helps provide context and clarity to the recipient, ensuring they understand the specific request being made.
  • Should I express gratitude in the letter?
    • Yes, it's courteous to thank the recipient in advance for their consideration and prompt action in response to the request.
  • What contact details should I include at the end of the letter?
    • You should provide your name and contact details, such as phone number and email address, to facilitate further communication if needed.

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