When drafting a request letter for late payment penalty waiver, clarity and politeness are crucial. Begin with a respectful salutation and clearly state the reason for the late payment. Provide necessary details such as account number and customer ID. Apologize for the delay and request for the late fee penalty to be waived, expressing assurance that it won't happen again. Close the letter with gratitude for consideration.
Sample Application Regarding Late Payment Penalty Waiver
To,
The ____________ (Concerned Authoirty/Customer Relation Officer),
____________ (Company Name),
____________ (Address)
Date: __/__/____ (Date)
From,
____________ (Name),
____________ (Address)
Subject: Request for a penalty waiver
Respected Sir/Madam,
With due respect I would state that I have a _____________ (Mobile/ Landline/ Cable) connection of your company from last ____________ (Duration) months/ years having account number __________ (Account Number) and_________ (customer id number).
I beg to state that payment of Rs. _______ (Amount) for monthly cycle was due on ________ (Date) and due to the reason _______________ (Reason: unavailability/ busy schedule/bill issue) I failed to pay the above-said amount.
I request you to kindly accept my sincere apology and if possible waive the late fee penalty of ___________ (amount). Also, I ensure this will not be repeated. I shall be highly obliged for the same.
Thanking you,
Yours Truly,
____________ (Name),
____________ (Contact Number)
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Sandeep Bhandari