When writing a request letter for the issuance of a credit note, it's important to maintain clarity and politeness. Clearly state the purpose of the letter, including details such as the purchase order number, amount for which the credit note is requested, material description, and invoice number. Politely request the vendor's acknowledgment and prompt issuance of the credit note. Avoid unclear language and ensure all necessary details are included for efficient processing.
Sample Letter for Issuance of Credit Note
To,
_________ (Name of the Vendor),
_________ (Address of the Vendor)
Date: __/__/____ (Date)
Subject: Request for Issuance of a credit note
Dear Sir/Madam,
With reference to the material supplied by your company against our purchase order no. ________, you are requested to provide us credit note for ________ (Amount). Being the amount against supply of ____________ (Material Description) against your Invoice __________ (Invoice Number) as the material was_____________ (mention details).
You are requested to acknowledge the receipt of the letter and arrange to provide the credit note at the earliest.
Thanking you,
__________ (Signature)
__________ (Name)
__________ (Contact Details)
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