When requesting a clearance letter for payment completion, clarity and politeness are crucial. Clearly state your name, the borrowed amount, the date of borrowing, and the purpose. Confirm that you have made the full payment and request the issuance of a clearance certificate. Provide your account number or relevant identification details for reference.
Sample Letter for Issuance of Clearance Letter for Full Payment
To,
__________
__________ (Recipient’s Details),
Date: __/__/____ (Date)
Subject: Request for the clearance certificate.
Dear Sir/Madam,
My name is __________ (name) and most courteously, I would like to inform you that I borrowed _________ (mention amount) from _________ (you/your company) on __/__/____ (date) for _____________ (mention purpose) for a duration of ____________ (mention duration).
I would like to inform you that I have successfully paid the borrowed amount on __/__/____ (date). Therefore, I write this letter to request you to kindly issue a clearance certificate stating that I have repaid the borrowed amount. My account number/ user ID/ ID number is __________ (mention – account number/ user ID/ ID number).
I shall be highly obliged if the request could be processed at the earliest. In case of any queries, you may contact me at __________ (mention your contact number).
Thanking You,
____________ (Signature),
____________ (Name),
____________ (Contact Number)
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Sandeep Bhandari