Request Letter for International Warranty – Sample Letter Requesting for International WarrantyRequest Letter for International Warranty – Sample Letter Requesting for International Warranty
When writing a request letter for an international warranty, it's essential to clearly state your request and provide necessary details about the product purchase, including order ID, date of purchase, and mode of payment. Politely request guidance on obtaining the international warranty and express willingness to comply with any applicable charges or formalities.

Table of Contents:

Sample Request Letter for International Warranty Coverage

The Customer Relation Officer,
__________ (Company’s Name)
__________ (Company’s Address)

Date: __/__/____ (Date)

Subject: Request for international warranty

Respected Sir/ Madam,

This is to most humbly inform you that I am _______ (name) and I am a resident of _______ (country).

Through this letter, I would like to inform you that I bought a ________ (mention product) from ________ (country/ location)’s outlet/ showroom located at __________ (outlet/ showroom address) bearing order ID number ________ (order ID). This order was made on __/__/____ (date) and the payment was done via _________ (mention mode of payment). As per the confirmation by ________ (company/store/vendor/other), I am writing this letter to request you for providing me with the international warranty or the same. I am ready to pay any applicable charges and proceed with the required formalities.

It is to request you to kindly guide me through the procedure to get an international warranty for the same. I shall be highly obliged for your kind support. You may reach me at ___________ (email address) or _________ (contact number).

Yours Truly,
________ (Signature),
________ (Name),
________ (Contact Number)

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  1. What information should I include in the request letter for an international warranty?
    • Provide details about the product purchase, such as order ID, purchase date, mode of payment, and a clear request for international warranty coverage.
  2. How should I address the recipient of the letter?
    • Begin with a polite salutation such as "Respected Sir/ Madam" or "Dear Customer Relation Officer."
  3. Is it necessary to mention willingness to cover charges in the letter?
    • Yes, expressing readiness to bear any applicable charges demonstrates cooperation and facilitates the process.
  4. What should I do if I don't receive a response to my request letter?
    • Follow up with a polite reminder after a reasonable timeframe, reiterating the request for international warranty assistance.
  5. Can I request assistance through alternative communication channels?
    • Yes, provide email address and contact number for further correspondence, ensuring accessibility for the recipient to address any queries or provide guidance.

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