When drafting a request letter for equipment inspection, it's crucial to be clear and polite. Clearly state the purpose of the letter, including essential details such as order number and invoice number. Request the inspection politely and specify the expected date. End the letter with gratitude and anticipation for a prompt response.
Sample Request Letter for equipment inspection
To,
The ______ (Receiver),
__________ (Authority Name),
__________ (Authority’s Address)
Date: __/__/____ (Date)
Subject: Request for equipment inspection
Dear Sir/ Madam,
Most courteously, I am _______ (name) working as a ______ (designation) in ______ (department) of ________ (company name) company. I am writing this letter in reference to the order number ________ (order number) bearing invoice number ________ (invoice number) which was received from your end.
Through this letter, I would like to request you to kindly conduct an inspection of the prepared equipment. The order was delivered on __/__/____ (date) and as per protocol, the equipment needs to be inspected before installation.
I look forward to your quick and kind response and expect your presence on __/__/____ (date).
Thanking you,
__________ (Signature)
__________ (Name)
__________ (Contact Details)
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Sandeep Bhandari