Request Letter for Hotel Quotation – Sample Letter Requesting Quotation for Hotel Booking

Table of Contents:

• Sample Letter
• Live Editing Assistance
• How to Use Live Assistant
• Additional Template Options
• Download Options
• Share via Email
• Share via WhatsApp
• Copy to Clipboard
• Print Letter
• FAQs

Sample Letter for Hotel Quotation

To,
The Manager,
__________ (Name of the Hotel)
__________ (Hotel Address)

Date: __/__/____ (Date)

Subject: Inquiry for room reservation

Dear Sir/ Madam,

This is to most humbly inform you that I writing this letter to request you for a quotation for bulk booking in your reputed hotel.

My name is __________ (mention your name) and I write this letter to inform you that I am looking forward to booking _______ (number of rooms) rooms in your hotel. I want to book the rooms for _________ (mention number of days) from __/__/____ (date) till __/__/____ (date). I want to book these rooms as ____________ (mention reason – conducting event/ any other).

I shall be served if you could inform me the price and also state the discount offered. I believe to get a quick response. You may contact me at ____________ (mention contact number).

Regards,
___________ (your signature),
___________ (name),
___________ (contact number)

Live Editing Assistance

Live Preview

How to Use Live Assistant

The Live Assistant feature is represented by a real-time preview functionality. Here’s how to use it:

• Start Typing: Enter your letter content in the "Letter Input" textarea.
• Live Preview: As you type, the content of your letter will be displayed in the "Live Preview" section below the textarea. This feature converts newline characters in the textarea into <br> tags in HTML for better readability.

Additional Template Options

The letter writing editor allows you to start with predefined templates for drafting your letters:

• Choose a Template: Click one of the template buttons ("Start with Sample Template 1", "Start with Sample Template 2", or "Start with Sample Template 3").
• Auto-Fill Textarea: The chosen template's content will automatically fill the textarea, which you can then modify or use as is.

Download Options

Click the "Download Letter" button after composing your letter. This triggers a download of a file containing the content of your letter.

Share via Email

Click the "Share via Email" button after composing your letter. Your default email client will open a new message window with the subject "Sharing My Draft Letter" and the content of your letter in the body.

Share via WhatsApp

Click the "Share via WhatsApp" button after you've composed your letter. Your default browser will open a new tab prompting you to send the letter as a message to a contact on WhatsApp.

Copy to Clipboard

If you want to copy the text of your letter to the clipboard:

• Copy to Clipboard: Click the "Copy to Clipboard" button after composing your letter.
• Paste Anywhere: You can then paste the copied text anywhere you need, such as into another application or document.

Print Letter

For printing the letter directly from the browser:

• Print Letter: Click the "Print Letter" button after composing your letter.
• Print Preview: A new browser window will open showing your letter formatted for printing.
• Print: Use the print dialog in the browser to complete printing.

FAQs

• How should I address the recipient of the request letter for a hotel quotation?
  • Begin with "Dear Sir/Madam" to convey respect and politeness.
• What details should I include in a request letter for a hotel quotation?
  • Include the number of rooms needed, duration of stay, reason for booking, and inquire about pricing and discounts.
• Is it important to provide contact information in the request letter for a hotel quotation?
  • Yes, providing contact information allows for easy communication and follow-up.
• How soon can I expect a response to a request letter for a hotel quotation?
  • Response times may vary, but it's reasonable to expect a prompt reply within a few business days.
• Should I specify the purpose of the room booking in the request letter for a hotel quotation?
  • Yes, mentioning the reason for booking helps the hotel understand your requirements better and may influence pricing or available discounts.

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