When writing a request letter for the handover of a vehicle to an employee, it's essential to be clear, polite, and include all necessary details. Specify the employee's name, the vehicle details including the vehicle number and purpose of use, and any relevant documentation required for the handover. Conclude the letter with a polite request for action and express gratitude.
Sample Letter for Vehicle Handover to Employee in Company
To,
The HR Manager,
__________ (Name of the Company)
__________ (Company’s Address)
Date: __/__/____ (Date)
Subject: Request for the handover of the vehicle to ________ (employee name)
Respected Sir/ Madam,
I, _____________ (your name) working in ________ (department) as ____________ (designation) hereby request you to kindly hand over the vehicle number _________ (mention vehicle number) to ________ (name of employee). The vehicle shall be used for official purpose only and he/she will be using the vehicle for _________ (mention purpose – delivering goods/ marketing/ site visits/ any other). This is to request to hand over the __________ (mention vehicle documents details – if applicable)
During this duration, the said employee takes complete responsibility for the vehicle provided.
Regards,
________ (Signature),
________ (Your Name),
________ (Designation),
________ (Contact Number)
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Deepanshu Thakral