When you want to request a guest access pass for someone like a client or colleague, your letter should be short and clear. Mention the name of the guest, the purpose of their visit, and the date or time they need access. Always write politely and include your contact details. Avoid leaving out key information like the location or department the guest will visit. Use simple words and make sure the tone is respectful and formal.
Request Letter for Temporary Visitor Pass – Sample Letter to Get Guest Access for Client or Colleague
To,
__________ (Recipient’s Name)
__________ (Designation)
__________ (Company/Organization Name)
__________ (Company Address)
Date: __/__/____ (Date)
Subject: Request for Guest Access Pass
Dear __________ (Recipient’s Name),
I am writing to request a temporary guest access pass for __________ (Name of Guest), who will be visiting our office on __________ (Date) for __________ (Purpose of Visit). The visit is scheduled to take place from __________ (Start Time) to __________ (End Time), and I would like to ensure that access is arranged in advance.
The guest will be visiting __________ (Department/Team Name), and I will personally accompany them during their time on the premises. Kindly let me know if any further details or documents are required.
You may contact me at __________ (Your Phone Number) or via email at __________ (Your Email Address) for any clarification. I hope for your kind assistance in this matter.
Thank you for your support.
Sincerely,
__________ (Your Name)
__________ (Your Contact Details)
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