When writing a request letter for a gate pass, it's essential to clearly state the purpose and provide all necessary details such as the names of individuals requiring the gate pass, along with their roles or designations. The letter should be polite and professional, addressing the recipient respectfully and specifying the timeline for issuing the gate pass to ensure smooth processing.
Sample Letter to the Company Requesting Gate Pass
To,
__________ (Name),
___________, (Designation)
___________ (Company details)
Date: __/__/_____ (Date)
Subject: Request for gate pass
Ref: ________ (mention project details/ reference number)
Respected Sir/ Madam,
This letter is in reference to your Purchase order number ____________ for the supply and installation of __________ (mention details)
We anticipate the goods shall be delivered by our delivery partner/ company’s delivery system on __/__/____ (mention date). Subsequently, our installation team will also reach your site for ___________ (unloading/ installation/ other work). Hence, I hereby request you issue the gate passes for the following persons:
- ___________ (name)
- ___________ (name)
- ___________ (name)
Kindly, issue and share the gate pass before __/__/_____ for smooth processing.
Regards,
For,
____________ (company name),
____________ (signature),
____________ (name),
____________ (contact number)
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Sandeep Bhandari