When writing a request letter for earned leave, it is important to be clear and polite. Start with a formal greeting, state your name, department, and employee ID. Mention the reason for your leave, the dates you plan to be absent, and the number of days. Assure your employer that you will return on a specific date and complete any pending work. Conclude with a polite request for approval and express gratitude. Avoid unclear language and ensure all necessary details are included.
Sample Letter for Earned Leave Sanction
To,
The HR Manager,
__________ (Name of the Company),
__________ (Company’s Address)
Date: __/__/____ (Date)
Subject: Request for leave
Respected Sir/ Madam,
Most humbly and respectfully, I would like to inform you that my name is ________ (Name) and I am working in ________ (department) of your reputed company. My employee ID number ____________ (ID Number).
With utmost respect, I would like to inform you that I am looking forward to sanctioning the earned leave in my name as I am ____________ (mention reason for requesting earned leave). I am willing to avail the earned leave from __/__/____ (date) to __/__/____ (date) i.e. _________ (number of days).
I ensure that I will join back on __/__/____ (date) and will complete all pending work upon resuming work. I shall be highly obliged for your kind support.
Thanking you,
Regards,
________ (Signature),
________ (Name),
________ (Employee ID Number),
________ (Contact Number)
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Sandeep Bhandari