When drafting a request letter for a duplicate invoice, clarity and politeness are essential. Clearly state the details of the purchase for which you need the duplicate invoice and provide a reason for the request. Include preferred delivery method and contact details. Omitting necessary information or being unclear may delay the issuance of the duplicate invoice.
Request Letter for Duplicate Bill Copy
To,
The Showroom Manager,
_____________ (Name of the Showroom),
_____________ (Address)
Date: __ /__ /____
From,
_____________ (Name),
_____________ (Address)
Subject: Request for a duplicate invoice for the recent purchase
Dear Sir/Madam,
I am ___________ (Name), residing at __________ (Address).
I am writing this letter to request a duplicate invoice for a product which I bought from your showroom. Here are the complete details regarding the purchase:
Product Name:
Product Model:
Payment Mode:
Date:
Phone Number:
I need a duplicate invoice because _________ (Mention the reason/lost the earlier one/others). I would prefer the invoice by ________ (By post/Email/others). Below are the contact details:
Address:
Email:
Phone Number:
Waiting for a response,
Yours _____________ (Truthfully/Faithfully),
______________ (Name),
______________ (Signature)
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Sandeep Bhandari