When writing a request letter for a copy of a document, it's important to be clear and polite. Begin with addressing the appropriate authority and providing your name and affiliation with the organization. Clearly state the document you need a copy of and the reason for requesting it. Politely request their assistance in issuing the duplicate copy and express gratitude. Ensure all necessary details are included for a successful request.
Request Letter for Duplicate Document
To,
The ___________ (Human Resources Manager/Supervisor/Concerned Authority),
______________ (Name of the Company),
______________ (Address)
Date: __ /__ /____ (Date)
Subject: Request for copy of document
I would respectfully inform that my name is _____________ (Name) and I am working in _____________ (Department) of your _______________ (School/ College/ Institution/ Company – Mention).
Respected, I am writing this letter to request you to kindly issue a duplicate copy of ________________ (Mention Document Name – Job Letter/Salary Slip/Form 16/Experience letter/ Letter of Recommendation) which was issued in my name from your end. As my original document got ________________ (Original Misplaced/ Original Lost/ Original Damaged).
I request you to kindly look into this matter and do the needful at the earliest.
Yours Truly/Thankfully,
__________________ (Name),
__________________ (Contact Number)
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Sandeep Bhandari