When drafting a request letter for compensation, it's crucial to maintain a polite and clear tone throughout the letter. Start by addressing the HR manager respectfully and clearly stating the purpose of the letter. Provide specific details about the incident that led to the request for compensation, including dates, your role, and any supporting documents. Politely request compensation for the error and express readiness to provide further information if needed. End the letter with a courteous closing and signature.
Sample Request Letter for Compensation
To,
The HR Manager,
________________ (Name of the company),
________________ (Address of the company),
Date: __/__/______ (date)
Subject: Request for compensation
Dear Sir/Madam,
I am writing this letter with the utmost respect to state that I _________ (name) have been working as a ____________ (designation) in the __________ (department).
I would like to bring to your notice that on __/__/______ (date), I was present in the office and I was working on __________ (regular work/extra work/project/other) but erroneously it was marked as ________ (absent/unpaid/other) in pay sheet. In this regard, I am writing this letter to ask for compensation for the same day. I have also attached the attendance sheet for your reference.
Kindly, look into this matter and do the needful. If you have any concerns regarding this, please let me know at the earliest.
Yours Sincerely,
_____________ (Signature),
_____________ (Name),
_____________ (Designation)
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Sandeep Bhandari