When drafting a request letter for a company vehicle, clarity and politeness are key. Start with a formal greeting and concise subject line. Introduce yourself, stating your position and tenure within the company. Clearly explain the need for the vehicle, mentioning the nature and duration of your job-related travels. Request authorization to use the company vehicle and express willingness to take responsibility for any damages. End the letter with a polite closing and provide your contact information for further communication.
Sample Authorization Letter to Use Company Vehicle
To,
The Human Resources Manager,
______________ (Name of the Company),
______________ (Address)
Date: __ /__ /____ (Date)
From,
_______________ (Name of the Employee),
_______________ (Address)
Subject: Request for company vehicle
This is to inform you that I am ____________ (Name) and I work in your ___________ (School/ Company/ Office – Mention) for last ______________ (Duration) months/ years as a ________________ (Manager/ Officer – Designation).
I would bring into you kind concern that, as I have a ______ (field/sales/traveling) job and I have to travel for ________ (half a day/full day) to different parts of the city and as it is getting difficult for me to get conveyance for the same.
Therefore, I request you to kindly authorize me for using the company’s vehicle so that I can travel with ease and serve your _______________ (School/ Company/ Office – Mention) with utmost output. I readily take responsibility for the vehicle’s damage.
I shall be thankful if you look into this matter and do the needful.
Yours Truly/Thankfully,
__________________ (Name),
__________________ (Contact Number)
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Sandeep Bhandari