When drafting a request letter for a clearance certificate from a company after resignation, clarity and politeness are key. Clearly state your name, duration of employment, resignation date, and reason for requesting the clearance certificate. Express gratitude and provide contact information for any queries. Avoid ambiguity or unnecessary details to ensure a prompt issuance of the clearance certificate.
Sample Letter for Issuance of Clearance Letter
To,
The HR Manager,
__________ (Name of the Company)
__________ (Company’s Address)
Date: __/__/____ (Date)
From,
__________ (Name)
__________ (Address)
Subject: Request for the clearance certificate
Respected Sir/ Madam,
Most courteously, I would like to inform you that my name is __________ (name) and I have been working in __________ (department) of your reputed company as ________ (designation) since ________ (duration).
I would most humbly inform you that this letter is to request you issue a clearance certificate in my name. Most respectfully, I resigned from my duty on __/__/____ (mention date). Also, I have cleared all my dues. Therefore, it is to request you kindly issue a clearance certificate in my name as this would help me in _________ (mention reason – why you want the clearance certificate).
I shall be highly obliged for your kind support. In case you have any queries, you may contact me at _________ (mention contact number).
Yours truly,
________ (Signature),
________ (Name),
________ (Contact Number)
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Sandeep Bhandari