When writing a letter to request a change of due date, it's essential to maintain clarity and politeness. Clearly state the current and requested due dates, along with relevant account details. Be concise and avoid ambiguity to ensure the recipient understands the request. Express gratitude in advance for their cooperation.
Table of Contents:
- Sample Letter
- Live Editing Assistance
- How to Use Live Assistant
- Additional Template Options
- Download Options
- Share via Email
- Share via WhatsApp
- Copy to Clipboard
- Print Letter
- FAQs
Sample Request Letter for change of due date
To,
The Manager,
________ (Company Name)
________ (Company Address)
Date: __/__/____ (Date)
Subject: Request for change of due date
Sir/Madam,
I am/We are a subscriber/ user of your services with the following details:
Customer Name: _________ (Name of the customer)
Account No/ Relationship no.: ___________ (Customer Account Number)
Service Availed – __________ (Mention service)
As per discussion, we hereby request you to kindly change our _______ (due date/bill generation date/billing cycle) from_________(current date) to _________ (requested date) of every month, Such that our bill due date becomes ___________ (due date) of every month.
Thanking you in advance.
Regards,
__________ (Your Name)
__________ (Contact Number)
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FAQs
- Is it necessary to specify the reason for the change in the due date?
- While it's not mandatory, providing a brief explanation for the requested change can help the recipient understand the context and urgency of the request.
- Should I include my contact information in the letter?
- Yes, including your contact information ensures that the recipient can easily reach out to you for any clarifications or further communication regarding the request.
- How soon can I expect a response to my letter?
- Response times may vary depending on the company's processes and workload. However, it's reasonable to expect a response within a few business days.
- Can I make this request through email instead of a physical letter?
- Yes, you can send this request via email if it's acceptable according to the company's communication preferences. Ensure that the email subject clearly states the purpose of the communication.
- What should I do if the company does not acknowledge or act on my request?
- If you don't receive a response within a reasonable timeframe or if your request is not addressed, you may consider following up with a polite reminder or contacting customer service for assistance.
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Sandeep Bhandari