When drafting a letter to cancel a car booking, clarity and politeness are essential. Clearly state your name, the details of the booking, and the reason for cancellation. Politely request guidance on the cancellation procedure and express gratitude for their assistance. Avoid using unclear language and ensure all necessary details are included for a smooth process.
Sample Letter Requesting Car Booking Cancellation
To,
The Customer Relation Officer,
___________ (Dealer/ Company Name),
___________ (Address)
Date: __/__/____ (Date)
Subject: Cancellation of booked car
Respected Sir/ Madam,
With due respect I would like to state that my name is __________ (Name) and I made a booking for __________ (car type – new/ second hand) ___________ (Make), _________ (Model) from your showroom. This booking was done on __/__/____ (Date).
I regret to inform you that due to the reason ______________ (Emergency funds Requirement/ Not required/Any other reason – Mention Reason) I want to cancel my booking for the mentioned car. I would like to inform you that payment of _________ (Amount) was already made using ____________ (NEFT/ Cheque – Mention) as a booking amount. Therefore, I request you to kindly guide me in this regard.
I believe I will get to hear from you soon and I believe you would assist me through the procedure.
Thanking you,
Regards,
____________ (Signature),
____________ (Name),
____________ (Contact Number)
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Sandeep Bhandari