When writing a request letter for the cancellation of property booking, it's important to maintain clarity and politeness throughout the communication. Start by addressing the recipient respectfully, clearly stating your name, address, and the details of the property booking. Provide a valid reason for the cancellation and mention any payments made towards the booking. Request the recipient to proceed with the cancellation process and initiate any refund or adjustment as per the terms and conditions. Finally, provide your contact details for further communication.

Table of Contents:

Sample Letter Requesting Cancellation


Date: __/__/____(Date)

The Manager,
__________(Name of the Real Estate Company)

Subject: Cancellation of property booking

Respected Sir/Madam,

With due respect, my name is __________(Name). I booked a __________(Flat/ Bungalow/ Apartment/ Land) on date __________(Date). The location of the __________(Flat/ Bungalow/ Apartment/ Land) is __________(Mention Location or Address).

I regret to inform you that due to __________(Reason – Loan not sanctioned/ Financial problem, any other reason), I will not be able to make the purchase. Therefore, as per your terms and conditions, I want to cancel my booking of the property. I also paid the booking charges of __________(Mention Amount).

Hence, I request you to kindly proceed with the cancellation and as per policy _______ (initiate the refund/part payment/refundable amount /charges – if applicable) at the earliest. If there are any formalities which are needed to be taken care of, kindly contact me with the details mentioned below.

Thanking you,

__________(Contact Details)

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  • Q: What should I do if I want to cancel my property booking?
    • A: Write a formal letter addressed to the manager or relevant authority of the real estate company requesting the cancellation of your property booking.
  • Q: Is it necessary to mention the reason for cancellation in the letter?
    • A: Yes, it's advisable to provide a valid reason for the cancellation to facilitate the process.
  • Q: Should I mention the amount paid towards the booking charges in the letter?
    • A: Yes, mentioning the amount paid will help in processing the refund or adjustment accordingly.
  • Q: How soon can I expect a response after sending the cancellation request letter?
    • A: The response time may vary depending on the company's policies and procedures. It's recommended to follow up if you haven't received a response within a reasonable timeframe.
  • Q: What should I do if I need further assistance regarding the cancellation process?
    • A: Provide your contact details in the letter and request the recipient to contact you for any further communication or clarification required.

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