Writing a request letter for approval to use a facility requires clarity and politeness. Begin with a respectful address to the recipient, state your name, department, and employee ID clearly. Clearly specify the facility you wish to use, the date of intended use, and the purpose. Take responsibility for any loss or damage to the facility and express gratitude for consideration. Avoid common pitfalls like unclear language and omitting necessary details.
Letter for Approval to Use a Facility
To,
The Human Resources Manager,
__________ (Receiver’s Name),
__________ (Receiver’s Address)
Date: __/__/____ (Date)
Subject: Request to use _______ (facility required) facility
Respected Sir/Madam,
I am ________ (Name) and I have been working in ________ (Department) of your reputed company having employee ID _________ (Employee ID).
I am most respectfully and humbly writing this letter to you in order to seek your permission to use/ utilize _______ (Facility name – Sports arena/ Gym equipments/ Computer drives/ Any other) on __/__/____ (Date) for __________ (Purpose). I take complete responsibility for the facility that I use. In case of loss/ damage of any equipment, I shall be held liable for repayment of the damaged property. This shall be highly helpful if you could approve the same at the earliest.
Thanking you,
Yours Truly,
___________ (Signature),
___________ (Name),
___________ (Employee ID)
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Sandeep Bhandari