When drafting a request letter for software license renewal, clarity and politeness are key. Start with a respectful address to the recipient, followed by your name, department, and employee ID. Clearly state the issue with the expired license and the impact on your work. Request approval for license renewal from the appropriate department, expressing gratitude for consideration. Avoid common pitfalls like unclear language and omitting necessary details.
Sample Letter for Approval of Software License Renewal
To,
The Human Resources Manager,
__________ (Company Name),
__________ (Company’s Address)
Date: __/__/____ (Date)
Subject: Approval for software license renewal
Respected Sir/Madam,
I am ________ (Name) and I have been working in ________ (Department) of your reputed company. My employee ID is _________ (Employee ID).
This is to inform you that I am provided with a laptop for official work having serial number: _________ (Laptop serial number). This laptop is provided to me by your organization/ institute.
The license of ____________ (Software Name) in the above-said laptop got expired on __/__/____ (Date) which is restricting usage of the software. I am most respectfully writing this letter to request you for seeking approval for getting software license renewed from the IT department of our company upon expiry. I shall be highly obliged for your kind allowance and consideration. I await your quick and positive response.
Thanking you,
___________ (Signature),
___________ (Name),
___________ (Employee ID)
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Sandeep Bhandari