When writing a letter requesting approval for software installation, it's important to be clear and polite. Begin with a respectful address to the recipient, state your name, department, and employee ID clearly. Clearly explain the reason for the software installation, including its purpose. Mention where the software can be obtained from and express gratitude for consideration. Avoid common pitfalls like unclear language and omitting essential information.
Sample Letter for Approval of Software Installation
To,
The Human Resources Manager,
__________ (Company Name),
__________ (Company’s Address)
Date: __/__/____ (Date)
Subject: Approval required for installation of software
Respected Sir/Madam,
I am ________ (Name) and I have been working in ________ (Department) of your reputed company. My employee ID is _________ (Employee ID).
This is to inform you that I have been provided with a laptop for official work having serial number: _________ (Laptop serial number) by your organization/ institute.
I am most respectfully writing this letter to request an allowance for the installation of ____________ (Software Name) in the above-said laptop. This software is required for __________ (Purpose). I shall be highly obliged for your kind allowance and consideration. _________ (Software Name) can be installed from the ________ (IT department /registered vendor). I await your quick response.
Thanking you,
___________ (Signature),
___________ (Name),
___________ (Employee ID)
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Deepanshu Thakral