The Human Resources Manager,
__________ (Company Name),
__________ (Address)

Date:__/__/____ (Date)

Subject: Approval of schedule

Respected Sir/ Madam,

With utmost respect, my name is __________ (Name) and I am writing this letter to sought your approval. I work in ________ (Department) as a ________ (Designation).

I would respectfully state that I am willing to schedule a conference on __/__/____ (Date) with motive __________ (Mention reason of conference) with a ______ (Number of members) attendees in the conference room of our company. The schedule for the same will be:

Time: __:__ (AM/PM)- Tea
Time: __:__ (AM/PM)- Meeting with
Time: __:__ (AM/PM)- Presentation
Time: __:__ (AM/PM)- Lunch Break – (Mention your schedule with the event details)

I request you to kindly look at the schedule and approve if you find it suitable as per the company’s terms and availability of conference room. I look forward to hearing back from you so that I could proceed with the preparation for the conference.

Thanking you,
__________ (Signature),
__________ (Name),
__________ (Employee ID)

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