When composing a request letter for approval of a schedule, it's essential to be clear and respectful. Clearly state your name, position, and purpose for seeking approval. Provide details about the proposed schedule, including date, time, and purpose of the conference or event. Request approval and express willingness to adjust as per company's terms and availability.
Letter to HR Regarding Approval of Schedule
To,
The Human Resources Manager,
__________ (Company Name),
__________ (Address)
Date:__/__/____ (Date)
Subject: Approval of schedule
Respected Sir/ Madam,
With utmost respect, my name is __________ (Name) and I am writing this letter to sought your approval. I work in ________ (Department) as a ________ (Designation).
I would respectfully state that I am willing to schedule a conference on __/__/____ (Date) with motive __________ (Mention reason of conference) with a ______ (Number of members) attendees in the conference room of our company. The schedule for the same will be:
Time: __:__ (AM/PM)- Tea
Time: __:__ (AM/PM)- Meeting with
Time: __:__ (AM/PM)- Presentation
Time: __:__ (AM/PM)- Lunch Break – (Mention your schedule with the event details)
I request you to kindly look at the schedule and approve if you find it suitable as per the company’s terms and availability of conference room. I look forward to hearing back from you so that I could proceed with the preparation for the conference.
Thanking you,
__________ (Signature),
__________ (Name),
__________ (Employee ID)
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Deepanshu Thakral