The HR Manager,
__________ (Name of the Company)
__________ (Company’s Address)
Date: __/__/____ (Date)
Subject: Seeking approval of expenses
Respected Sir/ Madam,
With due respect, my name is ______ (name) and my employee ID is __________ (employee ID number). I am working as __________ (designation) of __________ (department) in your reputed company.
Through this letter, I would like to inform you that our department needs __________ (computers/equipment/ chairs/ fans/ printer sheets/ any other). In this regard, I request you to approve the expenses. As per requirement, the copy of ________ (estimate/proforma invoice/quotation) is attached for your reference and ________ (invoice /bill) for the same will be deposited after the order gets executed. It is to request you to kindly approve the amount in order to prevent any delays.
I shall be thankful to you.
________ (Contact Number)
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