When writing a request letter for an Annual Maintenance Contract (AMC), it's crucial to maintain clarity and politeness. Clearly state your name, address, and details of the product for which you seek the AMC. Request information about pricing, timing, duration, provided services, benefits, and payment methods. Express gratitude and provide contact information for further communication.
Sample Letter for Annual Maintenance Contract
To,
The Customer Relation Manager,
__________ (Company Name),
__________ (Company’s Address)
Date: __/__/____ (Date)
Subject: Request for AMC
Respected Sir/Madam,
My name is ____________ (Name) and I reside at _________ (Address) and I am writing this letter regarding the annual maintenance contract that you provide for _________ (Product Details).
Respected, on __/__/____ (Date) I purchased a/an __________ (Product Name) having order number ________ (Order Number). I would like to opt for the annual maintenance contract, kindly provide me with the knowledge about pricing, timing, duration, provided services, benefits, and all other important things. Do mention the mode of payment you accept.
I shall be highly obliged if you take this matter as genuine. You may contact me at: __________ (Contact Number).
Thanking you,
___________ (Signature),
___________ (Name),
___________ (Address)
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Sandeep Bhandari