Request Letter for Annual Leave – Sample Letter to HR Regarding Annual Leave

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Request Letter for Annual Leave – Sample Letter to HR Regarding Annual Leave

When writing a request letter for annual leave, clarity and politeness are key. Clearly state your name, position, and employee ID. Specify the dates for the leave and the reason for your absence. Request approval from the HR manager and express gratitude for their consideration.

Table of Contents:

Sample Request Letter for annual leave

To,
The Human Resource Manager,
__________ (Company Name),
__________ (Address)

Date:__/__/____ (Date)

Subject: Request for annual leave

Respected Sir/Madam,

With utmost respect, I would inform you that my name is __________ (Name) and I have been working in your company i.e. __________ (Company Name) for last __________ (Months/ Years). My employee ID is __________ (Employee ID) and I work as __________ (Designation) of ___________ (Department).

I am writing this letter to you in order to request you for issuance of annual leave beginning from __/__/____ (Date) till __/__/____ (Date) for _______ (Number of Days) days. Reason being ______________ (Personal Reason/ Health Issues/ Family Issues/ – etc) I will not be able to continue with my duties for the above-said days.

I request you to kindly look into the matter and sanction leave for the above-requested dates. I shall be highly served.

Thanking you,
__________ (Signature)
__________ (Name),
__________ (Contact Number)

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FAQs

  • How do I request annual leave from HR?
    • Draft a formal letter addressed to the HR manager, clearly stating the dates of your intended leave and the reason for your absence.
  • What details should I include in my annual leave request letter?
    • Include your name, employee ID, position, requested leave dates, and a brief explanation for your absence.
  • Is it necessary to specify the reason for requesting leave in the letter?
    • Yes, providing a reason helps HR understand the circumstances and process your request efficiently.
  • How far in advance should I submit my annual leave request?
    • It's advisable to submit your request well in advance, typically at least a few weeks before your intended leave dates, to allow for proper planning and approval.
  • What should I do if my leave request is denied?
    • If your leave request is denied, discuss the reasons with your HR manager and explore alternative solutions, such as adjusting the dates or seeking approval for partial leave.

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