When composing a request letter for an annual air ticket, it's essential to maintain a polite and professional tone while clearly stating the purpose and details of the request. Begin by addressing the recipient respectfully, providing your name, department, designation, and duration of employment. Clearly state the reason for the request, specifying the destination, purpose of travel, preferred travel date, and time. Offer assurance of returning to work promptly and provide contact information for any queries. Attach necessary documents, such as a copy of your passport or ID, to facilitate ticket booking.
Sample Letter Regarding Annual Air Ticket
To,
The Human Resources Manager,
__________ (Receiver’s Name),
__________ (Receiver’s Address)
Date: __/__/____ (Date)
Subject: Request for annual air ticket
Respected Sir/Madam,
Most respectfully, my name is ________ (Name) and I work in _________ (Department) department as _________ (Designation). I have been working for last _________ (Months/ Years).
I would like to state that I have to visit ___________ (Hometown/ City) for _______ (Purpose – Personal reason/ family issues). As per company norms, I am allowed to get an annual air ticket for traveling to the above-said location. You are requested to kindly book the air ticket for __/__/____ (Date) preferring ______ (morning/evening) time.
I ensure I will get back to work on __/__/____ (Date) and I shall be highly obliged for your kind support. For any queries, you may contact me at ___________ (Contact number). I am attaching a copy of Passport/ ID/Address proof for booking purposes.
Thanking you,
___________ (Signature),
___________ (Name),
___________ (Employee ID)
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Sandeep Bhandari