Writing an effective request letter for air ticket reimbursement requires clarity and politeness. Begin with a concise introduction stating the purpose of the letter and provide necessary details such as the date of travel, destination, and reason for the trip. Clearly state the amount spent on the ticket and attach relevant documents like tickets or invoices for reference. Express gratitude for considering the request. Avoid vague language and ensure all essential information is included.
Sample Letter Requesting Airline Ticket Reimbursement
To,
The Human Resources Manager,
__________ (Receiver’s Name),
__________ (Receiver’s Address)
Date: __/__/____ (Date)
Subject: Request for air ticket reimbursement
Respected Sir/Madam,
My name is __________ (Name) and I work in ___________ (Department) department of your reputed company.
I would like to state that on __/__/____ (Date) I visited _________ (Location) for ____________ (Personal/ Professional work). Therefore, as per the approval I received, I request you to kindly reimburse the ticket amount of __________ (Amount) which I had spent from my pocket to reach the location. I am attaching a copy of the ______ (ticket/invoice/boarding pass) for the air ticket for your reference.
I shall be highly thankful for your kind support.
Thanking you,
___________ (Signature),
___________ (Name),
___________ (Employee ID)
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Sandeep Bhandari