When writing a request letter for a replacement product due to a missing item, it's essential to be polite and clear. Clearly state your name, the date of the order, and the missing item. Request a replacement for the missing product and provide your contact details for further communication.
Sample Letter for Replacement of Product Due to Missing Item
To,
The Manager,
__________,(name of the responsible person)
__________ (receiver’s details)
Date: __________ (mention the date)
From,
____________ (Name),
____________ (Address)
Subject: Request for a replacement product
Respected Sir/ Madam,
My name is ____________ (Name), and I am writing this letter to respectfully inform you that on __/__/____ (date), I placed an order for __________ (mention the item/order information). I would like to bring to your attention that upon opening the package, I discovered that all the components that were supposed to be included were not present. I found out that ____________ (mention the item), was missing from the packaging. Therefore, I kindly request you to provide me with a replacement for the missing product.
I shall be highly obliged and thankful for your quick and kind support. For any further discussion or clarification, please do reach out to me on my phone/ email at ___________ (Mention the contact details).
Thanking you,
Regards,
___________ (Signature),
___________ (Name),
___________ (Contact details)
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Sandeep Bhandari