Writing a request letter for a copy of a birth certificate requires clarity, politeness, and attention to detail. Clearly state the purpose of the letter, including specific details such as your name, address, and the reason for needing the birth certificate copy. Maintain a respectful tone throughout the letter and express gratitude for their assistance. Avoid using unclear language and ensure all necessary details are included for processing your request effectively.
Sample Letter for a Copy of Birth Certificate
To,
_________ (Municipal Corporation),
_________ (Address)
Date: __/__/____ (Date)
Subject: Issuance of a copy of the birth certificate
Respected Sir/ Madam,
With utmost respect, my name is ________ (Name) and I am writing this letter to request you for issuance of copy of my birth certificate.
Respected, my name is ______ (Name) and I am a resident of ______ (Address). I have to submit a copy of the birth certificate at _________ (Higher education/ Mention the purpose). The following are the details of the original birth certificate.
Name: ________ (Name),
Parent’s/ Guardian’s Name: _________ (Name),
Address: _________ (Address),
Certificate Regsitration Number :___________
Therefore, I request you to kindly issue me with a copy of your birth certificate. I shall be highly obliged.
Thanking you,
___________ (Signature),
___________ (Name),
___________ (Address)
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Sandeep Bhandari