When drafting a request letter for postage rates, clarity and politeness are key. Clearly state your request for the quote of postage charges, specifying whether it's for local or national couriers. Provide necessary details such as the number of items to be sent and any specific requirements like COD charges. End the letter with a polite closing and express anticipation for a prompt response.
Sample Postage Rates Letter Sample
To,
Sales Manager,
_____________ (Courier Company Name),
_____________ (Address)
Date: __/__/____ (Date)
From,
_____________ (Name),
_____________ (Address)
Subject: Requesting a quote for post charges
Respected Sir/Madam,
I am ________ (Name) and I am a resident of ________ (Address).
I am writing this letter to you in order to request you for the quote of ______ (post/ courier) charges to ______ (local/ national) couriers. This is to inform that I serve as _________ (Designation) to ___________ (Company) and we have to send approximately __________ (Number of Orders) items.
I request you to kindly provide us with the prices of different locations and also mention the included discount. Do not forget to include details about COD charges and encashment duration. You may send me the quote at the mentioned address or mail me at ___________@______.___ (Email ID).
I believe we will have a good business in future. Look forward to hearing back from you.
Thanking You,
Yours Truly,
____________ (Signature),
____________ (Name)
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Sandeep Bhandari