When writing a request letter for an approval letter for delivery, ensure your letter is clear and polite. Start by addressing the recipient and introducing yourself. State the purpose of the letter, providing details about the order and the delivery. Include important dates, the delivery address, and any required approval documentation. Offer your contact information for any questions. Avoid unclear language and make sure all necessary details are included to facilitate the process smoothly.
Sample Letter for Delivery Approval
To,
_________,
_________,
_________ (Recipient’s details)
Date: __/__/_____ (date)
Subject: Request for delivery approval letter
Respected Sir/ Madam,
Through this letter, I would like to inform you that my name is ___________ (name) and I write this letter in reference to the delivery request we have received from your end.
This letter is in reference to the order that was placed by you on __/__/____ (date) bearing PO number/ purchase order number ___________ (mention PO number/ purchase order number). I would like to inform you that your order is ready and we are looking forward to delivering the same at the following address ______________ (mention delivery address) and the same shall be delivered by __/__/____ (date). As a procedure, we will be requiring the written delivery permission approval issued by you in this regard. The timing for delivery would be between __:__ (time) to __:__ (time).
In this regard, if you have any queries, you may reach us at __________ (company contact details).
For __________ (company’s name),
__________ (signature),
__________ (name),
__________ (address)
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Rahul Sharma