When drafting an email to HR requesting an extension of the joining date, clarity and politeness are crucial. Clearly state your name, location, job application number, and the current and proposed joining dates. Provide a genuine reason for the extension request and assure your commitment to joining on the new date. End the email with gratitude and contact information for further communication.
Sample Request Email for Extension of Joining Date
From: _________@_____.___ (Sender’s Email Address)
To: ___________@______.___ (HR/ Receiver’s Email Address)
Date: __/__/____ (Date)
Subject: Request for extension of joining date
Sir/ Madam,
With due respect, my name is _________ (Name) and I am a resident of ________ (Location). This mail is in reference to the job application number ________ (Application Number) for the post of _________ (Post).
I am writing this mail in order to inform you that on __/__/____ (Date), I appeared for the interview for which I received an offer letter mentioning __/__/____ (Date) as the joining date. I would apologetically request you to kindly extend my date of joining to __/__/____ (Date) as I will not be able to join my duties on the given date as _________ (Reason – Not relieved/Personal reason/ have to visit somewhere/ any other).
I ensure, I will be joining on the proposed date and will be punctual. I believe, you would consider this as a genuine request and in case of queries, you may contact me at __________ (Mobile number) or mail me at ________@____.___ (E-mail ID).
Thanking you,
Yours Truly/ Obediently,
________ (Digital Signature – If required)
________ (Name),
________ (Contact Number)
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Deepanshu Thakral