Responding to a pollution notice from the Pollution Control Board requires clarity, acknowledgment of the issue, and a commitment to compliance. Express regret for the non-compliance, assure corrective actions, and request time for rectification. Maintain a polite and cooperative tone throughout the letter.
Sample Reply Letter to Pollution Control Board
To,
The _____ (Designation),
_________ (Name of the organization),
_________ (Address of the organization)
Date: __/__/____ (date)
Subject: Regarding pollution Notice
Respected Sir/Madam,
My name is ____________ (name) and I am a resident of location _______________ (mention location).
I would like to inform you that I am writing this letter in reference to the notice bearing number __________ (mention notice number) that I received from your end regarding the non-compliance with pollution guidelines at my property. I would like to inform you that I hereby ensure to take appropriate actions to reduce the pollution and follow all the norms issued by the board. I would like to offer my sincere apologies for the inconvenience caused to you.
I assure you that I will that the necessary steps for rectification and improvement at the earliest. Kindly allow me time till ________ (Date) in this regard. For further queries, contact me at the details mentioned below.
I hereby also request you to not take any strict action in this regard.
Regards,
________ (Signature),
________ (Name),
________ (Contact Details)
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