When replying to a request for documents, it's important to acknowledge the request promptly and assure the recipient that the required documents will be provided. Begin with a polite greeting and acknowledgment of the request. Clearly state your intention to submit the documents by the specified date. Express gratitude for the communication and offer further assistance if needed.
Sample Letter of Reply for the Documents Requested
To,
_______ (Receiver’s Name),
_______ (Receiver’s Address)
Date: __/__/____ (date)
Subject: Reply for Requested Documents
Dear _______ (Receiver’s Name),
Courteously, my name is _______ (Your Name), and I am a resident of _______ (Your Location).
I acknowledge the receipt of your request dated __/__/____ (date), wherein I was asked to submit _______ (Name of Documents) for _______ (Mentioned Purpose). I am writing to assure you that the required documents will be submitted to your ________ (office/branch/any other) location by the specified date.
I am thankful for your prompt communication regarding the necessary documents. If there are any further inquiries, please feel free to contact me at _______ (Your Contact Number).
Thank you for your understanding.
Yours truly,
_______ (Your Signature),
_______ (Your Name),
_______ (Your Contact Number)
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Rahul Sharma