Quotation Request Reply Letter – Sample Reply Cover Letter for Requested QuotationQuotation Request Reply Letter – Sample Reply Cover Letter for Requested Quotation
When writing a reply to a quotation request, ensure your letter is clear and polite. Start by mentioning the quotation request received and provide the details of the attached quotation. Highlight the benefits offered and express a desire for a positive business relationship. Avoid unclear language and ensure all necessary details are included.

Table of Contents:

Sample Reply Cover Letter for Requested Quotation

__________ (Sender’s Details)

Date: __/__/____ (Date)

__________ (Receiver’s details)

Subject: Quotation for _____ (Quotation details)

Dear Sir/Madam,

This letter is in reference to the quotation request which I have received from your side.

I would like to state that a quotation for the required _______ (project/product/service) is attached along with this letter. I have provided the best possible _______ (amount/charges/discount/any other) for the requested quotation.

We look forward to working with you and believe to have a good business relationship in the coming future. Do consider replying at the earliest.

Thanking you,
__________ (Signature)
__________ (Name/Title)
__________ (Email Address)

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  • How should I start the reply letter for a quotation request?
    • Begin by referencing the quotation request received from the recipient.
  • What details should I include in the reply letter?
    • Include details about the attached quotation, the offered amount/charges/discount, and any other relevant information.
  • How can I ensure my reply letter is clear and polite?
    • Use straightforward language, express gratitude, and be respectful in your tone.
  • Is it necessary to attach the quotation with the reply letter?
    • Yes, always attach the detailed quotation with the reply letter to provide the recipient with all necessary information.
  • What should I do if the recipient has further questions about the quotation?
    • Mention in your letter that the recipient can contact you for any queries and provide your contact details.

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