Writing an effective repair and maintenance request letter requires clarity, politeness, and attention to detail. Clearly state the reason for the request, describe the issue that needs repair or maintenance, and provide essential details such as your contact information and the property address. Politeness is key in addressing the recipient, and requesting prompt attention to the matter is important to ensure timely resolution.
Sample Letter for Repair and Maintenance
To,
__________ (Receiver’s Name),
__________ (Receiver’s Address)
Date: __/__/____ (mention date)
Subject: Request for repair and maintenance service
Respected Sir/ Madam,
Most humbly, my name is __________ (Name), and I am writing this letter to request maintenance and repairs for _____________ (mention the reason).
I kindly request your attention to the repair needs of __________ (mention the issue – leaking taps/broken window panes/any other) at ___________ (property address). It has been over _________ (duration) since the repairs were last conducted.
I sincerely hope that you will consider my request with utmost urgency. Please feel free to contact me at _______ (mention the contact details) regarding this matter.
Thank you for your prompt attention to this issue.
Thanking you,
___________ (signature),
___________ (your name),
___________ (your contact details)
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Sandeep Bhandari