Table of Contents:
- Sample Letter
- Live Editing Assistance
- How to Use Live Assistant
- Additional Template Options
- Download Options
- Share via Email
- Share via WhatsApp
- Copy to Clipboard
- Print Letter
- FAQs
Sample Query Letter To Employee For Misconduct
To,
__________ (Name of the employee)
__________ (Address)
Date: __/__/____ (Date)
Subject: Query regarding misconduct dated __/__/____ (date)
Dear Sir/Madam,
This has been bought to our attention by __________ (Person Name/ anonymous) working in department __________ (Mention department) that you ________ (Employee Name) with employee ID _______ (mention employee ID number) have been found to have reflected wrong behavior in the workplace/ misconduct as per company’s policy.
The misconduct of such kind __________ (Mention area of misconduct) cannot be tolerated, as a corrective measure, we have decided to have an ________ (explanation call meeting with you in presence of the ______ (HR manager/your reporting manager/other)
You are requested to follow the details below for your presence.
Place: ____________ (mention)
Date: ____________ (mention)
Time: ____________ (mention)
This is to request you kindly understand the sensitivity of the matter and cooperate with us.
Thanking you,
__________ (Signature),
__________ (Name),
__________ (Department)
Live Editing Assistance
Live Preview
How to Use Live Assistant
The Live Assistant feature is represented by a real-time preview functionality. Here’s how to use it:
- Start Typing: Enter your letter content in the "Letter Input" textarea.
- Live Preview: As you type, the content of your letter will be displayed in the "Live Preview" section below the textarea. This feature converts newline characters in the textarea into
<br>tags in HTML for better readability.
Additional Template Options
The letter writing editor allows you to start with predefined templates for drafting your letters:
- Choose a Template: Click one of the template buttons ("Start with Sample Template 1", "Start with Sample Template 2", or "Start with Sample Template 3").
- Auto-Fill Textarea: The chosen template's content will automatically fill the textarea, which you can then modify or use as is.
Download Options
Click the "Download Letter" button after composing your letter. This triggers a download of a file containing the content of your letter.
Share via Email
Click the "Share via Email" button after composing your letter. Your default email client will open a new message window with the subject "Sharing My Draft Letter" and the content of your letter in the body.
Share via WhatsApp
Click the "Share via WhatsApp" button after you've composed your letter. Your default browser will open a new tab prompting you to send the letter as a message to a contact on WhatsApp.
Copy to Clipboard
If you want to copy the text of your letter to the clipboard:
- Copy to Clipboard: Click the "Copy to Clipboard" button after composing your letter.
- Paste Anywhere: You can then paste the copied text anywhere you need, such as into another application or document.
Print Letter
For printing the letter directly from the browser:
- Print Letter: Click the "Print Letter" button after composing your letter.
- Print Preview: A new browser window will open showing your letter formatted for printing.
- Print: Use the print dialog in the browser to complete printing.
FAQs
- What should be included in the query letter for misconduct?
- Clearly state the issue, including who reported it and when it occurred. Provide details about the corrective measures being taken.
- How should the meeting details be communicated to the employee?
- Clearly specify the location, date, and time of the meeting in the letter.
- What if the employee denies the misconduct?
- Allow the employee to provide their perspective during the meeting and conduct a thorough investigation before taking any further action.
- Is it necessary to mention the specific policy violated in the letter?
- Yes, providing clarity on the policy violated helps the employee understand the seriousness of the issue.
- Should the letter be sent via email or delivered in person?
- The mode of delivery depends on the company's policies and preferences. Email is often preferred for documentation purposes, but in some cases, delivering the letter in person may be more appropriate.
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