When composing a property damage demand letter, maintain a professional tone while clearly stating the damages observed and the compensation demanded. Specify the amount of compensation required and provide a deadline for payment to prevent legal action. Include contact information for further communication.
Sample Demand Letter to Customer for Payment of Damages
To,
__________ (Receiver’s Name),
__________ (Receiver’s Address)
Date: __/__/_____ (date)
Subject: Property damage demand letter
Sir/Madam,
My name is __________ (name) and I write this letter in reference to the damages which are noticed by us. This is to inform you that you have been residing at the _________ (mention – hotel room/service apartment/ property/other) for _______ (duration) from __/__/____ (date) till __/__/____ (date).
Respected, looking at the damages that we noticed, we demand a sum amount of ___________ (mention amount) as compensation for the damage caused. We expect a quick response from your side and believe the payment to be done by __/__/____ (date) in order to prevent any legal prosecutions.
In case you have queries, you may contact me at ____________ (mention your contact number here) or write us at _________@____.____ (email address).
For,
___________ (mention your name with signature),
___________ (contact number)
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