When drafting a payment request letter to a company, it's essential to maintain clarity and politeness. Clearly state the purpose of the letter, including the relevant order details, date of order processing, and the amount due. Politely request prompt payment before the specified due date and enclose a copy of the invoice for reference. Avoid vague language and ensure all necessary details are included for a clear and effective communication.

Table of Contents:

Sample Letter to Company Regarding Payment

__________(Name of the Vendor)
__________(Name of the Company)

Date: __/__/____(Date)

The Manager,
__________(Name of the Company)

Subject: Request letter for payment

Respected Sir/Madam,

I am writing this letter in reference to the order number __________(Mention order number). We have already processed your order on date __________(Mention Date) and as per terms and conditions, I request you to kindly process the payment which is been due.

We had the pleasure of serving you and expect you the clear the dues before __________(Date). I have enclosed a copy of the invoice for your reference. Please do the needful before the due date.

Waiting for your response.

Yours Faithfully/Sincerely,

__________(Name of the Vendor)
__________(Name of the Company)

Live Editing Assistance

Live Preview

How to Use Live Assistant

The Live Assistant feature is represented by a real-time preview functionality. Here’s how to use it:

  • Start Typing: Enter your letter content in the "Letter Input" textarea.
  • Live Preview: As you type, the content of your letter will be displayed in the "Live Preview" section below the textarea. This feature converts newline characters in the textarea into <br> tags in HTML for better readability.

Additional Template Options

The letter writing editor allows you to start with predefined templates for drafting your letters:

  • Choose a Template: Click one of the template buttons ("Start with Sample Template 1", "Start with Sample Template 2", or "Start with Sample Template 3").
  • Auto-Fill Textarea: The chosen template's content will automatically fill the textarea, which you can then modify or use as is.

Download Options

Click the "Download Letter" button after composing your letter. This triggers a download of a file containing the content of your letter.

Share via Email

Click the "Share via Email" button after composing your letter. Your default email client will open a new message window with the subject "Sharing My Draft Letter" and the content of your letter in the body.

Share via WhatsApp

Click the "Share via WhatsApp" button after you've composed your letter. Your default browser will open a new tab prompting you to send the letter as a message to a contact on WhatsApp.

Copy to Clipboard

If you want to copy the text of your letter to the clipboard:

  • Copy to Clipboard: Click the "Copy to Clipboard" button after composing your letter.
  • Paste Anywhere: You can then paste the copied text anywhere you need, such as into another application or document.

For printing the letter directly from the browser:

  • Print Letter: Click the "Print Letter" button after composing your letter.
  • Print Preview: A new browser window will open showing your letter formatted for printing.
  • Print: Use the print dialog in the browser to complete printing.


  • What should I include in a payment request letter to a company?
    • Include details such as the order number, date of order processing, amount due, and requested payment deadline.
  • Is it necessary to enclose a copy of the invoice with the letter?
    • Yes, enclosing a copy of the invoice provides clarity and facilitates prompt payment processing.
  • How should I address the recipient of the letter?
    • Address the recipient respectfully, using "Respected Sir/Madam" or "Dear Sir/Madam" followed by their title and last name if known.
  • What tone should I use in the letter?
    • Maintain a polite and professional tone throughout the letter, expressing gratitude for past business and requesting prompt attention to the payment matter.
  • What should I do if I don't receive a response to my payment request letter?
    • If you don't receive a response within a reasonable timeframe, consider following up with a polite reminder or contacting the company's accounts department for assistance.

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