When writing a paternity leave request letter, it's important to clearly state the purpose of the letter, including the employee's details, the duration of leave requested, and the reason for the leave. Maintain a respectful and professional tone throughout the letter, expressing gratitude for the consideration of the request.
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- Sample Letter
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- FAQs
Sample Application Letter for Paternity Leave
To,
The Human Resources Manager,
______________ (Company’s Name),
______________ (Address)
Date: __ /__ /____ (Date)
From,
____________ (Name of the Employee)
____________ (Address)
Subject: Request for paternity leave
Respected Sir/Madam,
Respected, I would like to state that my name is ____________ (Name) and I have been working as a __________ (Designation) in _________ (Department) since _________ (Duration – Months/ Years). My employee ID is _______ (Employee ID).
I am writing this letter to bring into your kind consideration that I have been blessed with a baby on __/__/____ (Date Of Birth) and I want to avail myself the paternity leave from _________ (Date) to _________ (Date) to take care of my child and my family as well.
Kindly issue me paternity leave for the dates mentioned above. I will be highly thankful for your kind consideration.
Yours Thankfully/Sincerely/Faithfully
____________ (Signature)
____________ (Name),
____________ (Contact Details)
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FAQs
- Q: How should I address the recipient of the letter?
- A: Address the Human Resources Manager respectfully as "Respected Sir/Madam" or "Dear [Manager's Name]."
- Q: Is it necessary to mention the duration of employment and employee ID in the letter?
- A: Yes, providing these details helps establish your identity and tenure with the company, facilitating the processing of your leave request.
- Q: What should be included in the subject line of the letter?
- A: The subject line should clearly state the purpose of the letter, such as "Request for Paternity Leave" or "Application for Paternity Leave."
- Q: Should I provide alternative contact details in the letter?
- A: Yes, including alternative contact details ensures that the HR manager can reach you if needed during your absence.
- Q: Is it necessary to express gratitude at the end of the letter?
- A: Yes, expressing gratitude demonstrates professionalism and appreciation for the consideration of your leave request.
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