When composing a passport application file closing letter, it's crucial to clearly state the reason for closing the application and provide all relevant details, such as the application number and reason for closure. Maintain a respectful and polite tone throughout the letter, expressing gratitude for their assistance.
Table of Contents:
- Sample Letter
- Live Editing Assistance
- How to Use Live Assistant
- Additional Template Options
- Download Options
- Share via Email
- Share via WhatsApp
- Copy to Clipboard
- Print Letter
- FAQs
Sample Passport Application File Closing Letter
To,
The Passport Officer,
________ (Passport Office Address)
Date: __/__/____ (Date)
Subject: Passport file closing
Respected Sir/ Madam,
This is to most humbly inform you that my name is _________ (Name) and I applied for a _________ (Fresh Passport/ Renewal of passport) having application number _________ (Application Number). Due to the reason __________ (Reason: Filled incorrect details/ non-availability of required documents/ any other).
I request you to kindly close my passport application at the earliest and acknowledge for the same. I shall be highly obliged. Kindly consider this letter genuine and in case of any queries, you may contact me at __________ (Contact Number).
Regards,
__________ (Signature),
__________ (Name),
__________ (Contact Number)
Live Editing Assistance
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FAQs
- Is it necessary to mention the reason for closing the passport application file?
- Yes, providing a clear reason helps the passport office understand the circumstances and process the closure accordingly.
- Will I receive confirmation once my passport application file is closed?
- Typically, the passport office provides acknowledgment of the closure request. If you do not receive confirmation within a reasonable time, you may follow up with the passport office.
- Can I reopen the passport application file after closing it?
- Generally, once a passport application file is closed, it cannot be reopened. If needed, you would have to submit a new application.
- Should I include my contact information in the letter?
- Yes, providing your contact information allows the passport office to reach out to you for any further clarification or updates regarding the closure request.
- How long does it take to process the closure of a passport application file?
- The processing time may vary depending on the workload of the passport office. It's advisable to follow up with the passport office if you do not receive acknowledgment within a reasonable time.
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Sandeep Bhandari