When composing a passport application file closing letter, it's crucial to clearly state the reason for closing the application and provide all relevant details, such as the application number and reason for closure. Maintain a respectful and polite tone throughout the letter, expressing gratitude for their assistance.
Sample Passport Application File Closing Letter
To,
The Passport Officer,
________ (Passport Office Address)
Date: __/__/____ (Date)
Subject: Passport file closing
Respected Sir/ Madam,
This is to most humbly inform you that my name is _________ (Name) and I applied for a _________ (Fresh Passport/ Renewal of passport) having application number _________ (Application Number). Due to the reason __________ (Reason: Filled incorrect details/ non-availability of required documents/ any other).
I request you to kindly close my passport application at the earliest and acknowledge for the same. I shall be highly obliged. Kindly consider this letter genuine and in case of any queries, you may contact me at __________ (Contact Number).
Regards,
__________ (Signature),
__________ (Name),
__________ (Contact Number)
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Sandeep Bhandari