When writing a letter to inform the warden about permanently leaving the hostel, it's essential to maintain a respectful and polite tone while clearly stating the intention to leave and providing necessary details such as the reason for leaving and any outstanding accounts to settle.

Table of Contents:

Request Letter to Warden for leaving the hostel permanently

The Warden,
_____________ (Name of the School),
_____________ (Address)

Date: __ /__ /____ (Date)

_____________ (Name of the Student)
_____________ (Address)

Subject: Request for leaving the hostel permanently

Dear Madam,

This is to inform you that, I am___________ (Name of the student), studying in _________ (name of the college).

I want to bring to your notice that I will not be continuing my stay in the hostel. The reason behind halting the stay is __________ (Mention the reason in detail/shifting/finished the course/moving into a flat/others). I have already returned all the necessary equipments issued from the hostel.

Please let me know the accounts which are to be settled regarding the stay.

Thank you.

Yours _____________ (Truthfully/Faithfully/Sincerely)
______________ (Name)
______________ (Signature)

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Live Preview

How to Use Live Assistant

The Live Assistant feature is represented by a real-time preview functionality. Here’s how to use it:

  • Start Typing: Enter your letter content in the "Letter Input" textarea.
  • Live Preview: As you type, the content of your letter will be displayed in the "Live Preview" section below the textarea. This feature converts newline characters in the textarea into <br> tags in HTML for better readability.

Additional Template Options

The letter writing editor allows you to start with predefined templates for drafting your letters:

  • Choose a Template: Click one of the template buttons ("Start with Sample Template 1", "Start with Sample Template 2", or "Start with Sample Template 3").
  • Auto-Fill Textarea: The chosen template's content will automatically fill the textarea, which you can then modify or use as is.

Download Options

Click the "Download Letter" button after composing your letter. This triggers a download of a file containing the content of your letter.

Share via Email

Click the "Share via Email" button after composing your letter. Your default email client will open a new message window with the subject "Sharing My Draft Letter" and the content of your letter in the body.

Share via WhatsApp

Click the "Share via WhatsApp" button after you've composed your letter. Your default browser will open a new tab prompting you to send the letter as a message to a contact on WhatsApp.

Copy to Clipboard

If you want to copy the text of your letter to the clipboard:

  • Copy to Clipboard: Click the "Copy to Clipboard" button after composing your letter.
  • Paste Anywhere: You can then paste the copied text anywhere you need, such as into another application or document.

For printing the letter directly from the browser:

  • Print Letter: Click the "Print Letter" button after composing your letter.
  • Print Preview: A new browser window will open showing your letter formatted for printing.
  • Print: Use the print dialog in the browser to complete printing.


  • Do I need to state my reason for leaving the hostel?
    • Yes, it's important to provide a brief explanation for your decision to leave.
  • Should I return any hostel-issued equipment before leaving?
    • Yes, returning all equipment issued by the hostel is necessary before departing.
  • Is it necessary to settle any outstanding accounts related to my stay?
    • Yes, it's essential to clear any dues or outstanding payments before leaving to ensure a smooth departure process.
  • How should I address the warden in the letter?
    • Address the warden respectfully as "Dear Madam" or "Dear Sir/Madam" to maintain a polite tone.
  • Is there a specific format for the letter?
    • While there's no strict format, ensure your letter is well-organized, polite, and includes all necessary details such as the reason for leaving and any requests for assistance with settling accounts.

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