Writing an effective letter to request no-regret prices from a vendor involves being clear, polite, and precise. Begin by addressing the vendor and introducing yourself and your company. Mention the quotation you received and the target price previously discussed. Clearly state that the revised prices do not meet expectations and request the final no-regret prices. Provide your contact information for any further clarifications and express the urgency of the request. Avoid unclear language and ensure all necessary details are included.
Table of Contents:
- Sample Letter
- Live Editing Assistance
- How to Use Live Assistant
- Additional Template Options
- Download Options
- Share via Email
- Share via WhatsApp
- Copy to Clipboard
- Print Letter
- FAQs
Sample Request Letter for No-Regret Prices
To,
The Manager,
_________, (Vendor’s company name),
_________ (Vendor’s office address)
Date: __/__/____ (date)
Subject: Request for no-regret prices
Dear __________ (mention receiver’s name),
My name is ______________ (name) and I write this letter on behalf of ______________ (company name) company in order to inform you that we have received your quotation in reference to our requirement for ________ vide your quotation number_______.
This is to most humbly inform you that our team already shared our target price with you during the negotiation for the quotation issued by you on __/__/_____ (date) and in this regard, we have received the quotation with revised prices. This is to apologetically inform you that the prices quoted do not meet our expectation/ target price and therefore, we write this to request you to kindly issue the no-regret final price at the earliest.
We look forward to your quick response as we plan to conclude the procurement process by _______ (Date).
You may contact at ________________ (mention contact details) if any more clarification is required.
Yours truly,
-For,
__________ (mention company name)
__________ (signature),
__________ (your name),
__________ (contact number)
Live Editing Assistance
Live Preview
How to Use Live Assistant
The Live Assistant feature is represented by a real-time preview functionality. Here’s how to use it:
- Start Typing: Enter your letter content in the "Letter Input" textarea.
- Live Preview: As you type, the content of your letter will be displayed in the "Live Preview" section below the textarea.
Additional Template Options
The letter writing editor allows you to start with predefined templates for drafting your letters:
- Choose a Template: Click one of the template buttons.
- Auto-Fill Textarea: The chosen template’s content will automatically fill the textarea.
Download Options
Click the "Download Letter" button after composing your letter. This triggers a download of a file containing the content of your letter.
Share via Email
Click the "Share via Email" button after composing your letter. Your default email client will open with the subject "Sharing My Draft Letter".
Share via WhatsApp
Click the "Share via WhatsApp" button to send the letter as a message to a contact on WhatsApp.
Copy to Clipboard
Click the "Copy to Clipboard" button after composing your letter. You can paste the copied text anywhere you need.
Print Letter
Click the "Print Letter" button after composing your letter to print it directly from the browser.
FAQs
- What information should be included in a request for no-regret prices?
- Include your name, company name, the vendor’s name, the quotation reference number, and the target price discussed. Clearly request the no-regret final price and provide your contact details.
- Who should the letter be addressed to?
- Address the letter to the manager or appropriate contact person at the vendor's company.
- Why is it important to mention the target price in the letter?
- Mentioning the target price helps the vendor understand your expectations and the basis for your request for revised pricing.
- How should I express urgency in the letter?
- Clearly state the date by which you plan to conclude the procurement process and request a prompt response.
- What contact information should I include in the letter?
- Provide a phone number or email address where you can be reached for any further clarifications or discussions.
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Sandeep Bhandari